Full Conference Management

Let IEE handle all your conference logistics so you can focus your efforts on program content and sponsorship sales. We'll take your vision and customize an event experience to meet your needs and budget, from initial planning to show breakdown and post event reporting. And because we are an independent contractor, we can recommend and secure solutions and vendors that best match your requirements. We can take over any or all of the following responsibilities on your behalf:

Site Selection: We'll help you find the perfect venue for your program and delegates. Whether at a convention center or small hotel, we'll research and recommend available venues that hit your most important requirements. You'll save time and secure a favorable agreement with IEE on your side. 

Travel & Entertainment: We can help you with travel needs from attendee busing to VIP arrangements. As an IATAN member we have travel agent resources and contacts at our fingertips. Have a special side event to plan? We can take care of your staff dinners, award ceremonies, golf outings and more. 

Speaker Management:  Treat your speakers like VIPs. Once you've secured their commitment, we will assist them with registration, hotel, transportation, and secure their presentations. Onsite we will be their guide; providing AV support, setting up test runs and making sure they're on schedule.

Exhibitor Management & Lead Retrieval: A tremendous amount of time, effort and detail goes into managing your exhibitors. Pre-event we'll manage all sponsorship deliverables to ensure we hit production deadlines. Onsite, we'll help you execute on those deliverables and manage the expo hall, allowing you to concentrate on hosting!

Are your exhibitors getting the best ROI on their event investment? We provide a simple, cost effective solution to effectively follow-up on sales leads.  Within seconds of being scanned, leads are uploaded to our password protected portal. Your exhibitors can download their data and reach out on their schedule -  with no wait time. 

Vendor Management & Contract Negotiation: Let's discuss your event specifications, and we'll put together an unbiased list of vendors and recommendations so your event lives up to your expectations. Once we've determined suitable vendors, we'll negotiate a favorable contract on your behalf, and continue to manage the relationship throughout planning and onsite. You'll save time and money using IEE for:
  • Venue coordination, negotiation & management
  • Audiovisual coordination, negotiation & management
  • Food & beverage coordination, negotiation & management
  • Onsite logistics management